The Benefits of Implementing SharePoint Intranet Hub Sites
Maximising Resources for Effective Communication and Productivity
In the dynamic landscape of modern workplaces, the need for streamlined communication, efficient knowledge sharing, and robust collaboration tools has never been more critical.
This article is the first in a series that will explore the myriad benefits of using SharePoint intranet hubs. This initial piece serves as a summary of the advantages, while subsequent articles will delve deeper into the three main categories discussed, offering detailed insights and practical steps for implementation.
Communication Benefits of SharePoint Intranet Hub Sites
Effective communication is the cornerstone of any successful organisation. SharePoint's communication features, including News, Events, and Viva Engage, facilitate seamless information flow and employee interaction.
News
SharePoint hub sites enable organisations to publish news articles that keep employees informed about important updates and developments. This feature ensures that everyone stays on the same page, fostering a sense of unity and collaboration.
Events
Managing events becomes effortless with SharePoint's event management capabilities. Employees can easily access information about upcoming events, register for them, and integrate these events into their personal calendars.
Viva Engage
This platform allows employees to engage in forums and discussions, creating a sense of community and encouraging knowledge sharing across the organisation.
Integration Bonus
Integrating SharePoint intranet hub sites with the use of Microsoft Teams allows for real-time communication and collaboration.
All these tools help break down silos and foster a more connected workforce.
Knowledge Management with SharePoint Intranet Hub Sites
Efficient knowledge management is essential for any organisation aiming to leverage its collective expertise. SharePoint intranets provide several tools to enhance knowledge management.
Intelligent Policy Library
By using metadata, organisations can create an intelligent policy library that makes it easy to locate and manage policies. This ensures compliance and consistency across the board.
Information Discovery
Audience targeting features allow for precise information discovery, ensuring that relevant content reaches the right audience. This improves the efficiency of information dissemination and retrieval.
Powerful Search Capabilities
SharePoint's robust search functionality enables employees to quickly find the information they need, saving time and boosting productivity.
Control and Compliance
With strong control and compliance features, SharePoint ensures that sensitive information is handled appropriately, reducing the risk of data breaches and enhancing overall security.
Integration Bonus
Integration with Power BI allows for advanced data analytics and insights, further enhancing knowledge management capabilities.
Self-Service Capabilities of SharePoint Intranet Hub Sites
Self-service tools empower employees to access the information and resources they need without relying on administrative support. SharePoint intranets provide a range of self-service features.
FAQs
A comprehensive FAQ section helps employees find answers to common questions, reducing the burden on support staff and improving efficiency.
Organisational Assets Library
This feature allows organisations to centralise assets like document templates, logos, and approved images, making them easily accessible to all employees.
Org Charts and People Web Parts
SharePoint's org charts and people web parts enable employees to quickly find and connect with colleagues, fostering collaboration and teamwork.
Global Navigation
SharePoint's powerful global navigation capabilities allow organisations to build intuitive menus that provide easy access to shared resources and information.
Accessibility
SharePoint's accessibility features ensure that employees can access information and resources from any device, anywhere, enhancing flexibility and productivity. The SharePoint mobile app ensures that employees can access the intranet on the go, further enhancing accessibility.
Integration Bonus
Integration with Microsoft Power Automate allows for the automation of repetitive tasks, improving efficiency.
Intranet Productivity Studies and Statistics
Numerous studies have shown the productivity benefits of modern intranets.
According to a Forrester study, organisations using Microsoft 365, which includes SharePoint, saw a 162% return on investment over three years, with significant improvements in employee productivity and efficiency. Another study by AIIM found that 83% of organisations experienced improved productivity with the implementation of modern intranet solutions.
Microsoft's own research has highlighted that using SharePoint can reduce the time spent searching for information by up to 35%, while also improving employee engagement and collaboration.
These statistics underscore the potential of SharePoint intranet hub sites to drive significant productivity gains within organisations.
Conclusion
Implementing SharePoint intranet hub sites as central communications hubs offers numerous benefits, from improving communication and knowledge management to enhancing self-service capabilities.
By making the most of existing investments in people and technology, organisations can drive engagement and productivity, even in challenging economic conditions.
As organisations strive to achieve more with smart resource management, SharePoint intranets provide a powerful tool to achieve these goals. By leveraging the robust features of SharePoint, organisations can improve efficiency, foster collaboration, and ensure that employees have the resources they need to succeed.
This series will continue to explore the subject in greater depth, providing detailed insights into the various features of SharePoint intranet hubs, the benefits they offer, and practical steps for their implementation. Stay tuned for the next instalment where we will take a closer look at enhancing communication, knowledge management, and self-service capabilities.
Ready to unlock the full potential of SharePoint intranet hubs?
Our SharePoint intranet services are designed to help you improve communication, enhance productivity, and drive engagement across your organisation. Discover how we can assist you in achieving these benefits by visiting our dedicated SharePoint intranet services page.
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